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Email signatures – are you getting it right?

In the UK, any private  or public limited company or LLP, legally must include the following information in their email signature:

  • Company name
  • Company registration number
  • Place of registration (Scotland, England, Wales)
  • Address of the registered office

This rule applies to every member of your business; from the cleaner to the CEO.  Without exception, every business email must have this information.  Also, it must appear on your business website and be used in other business communications, for example your letterhead, order forms etc.  However, it is not enough to simply include a link to this information in your email signature.  The law states that it must be “in characters that can be read with the naked eye”.  Furthermore, if you fail to include this you can face fines of up to £1000.   This rule came into effect in the UK on 1 January 2007 through the Companies Act but many SME business emails still don’t meet the requirements.

How can RedMosquito help?    

RedMosquito works in partnership with Exclaimer to provide an Email Signature Management System to our IT Support customers.   This systems has many benefits.  One of which is that it ensures your email signatures are consistent and compliance with legal requirements throughout the world.  If you need more information on how this could work for you, why don’t you contact us today?

RedMosquito provides IT Support and IT Security Services to SMEs in Glasgow, Edinburgh and throughout central Scotland.

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